The coffee budget is easy to underestimate. A few weeks of tracking let you plan it on real data.
Plan the office coffee budget from your own data: track coffee, milk, and extras for a few weeks, work out the cost per person, and add equipment, cleaning, and service costs. Ready-made calculators rarely fit a specific team.
What to include
- Coffee, milk, tea, sugar, and extras.
- Cups and cleaning supplies.
- Equipment – purchase, rental, or service.
- Maintenance and repairs.
Tracking consumption
Record order dates and quantities. A drink counter on the machine gives better data than estimates.
Comparing models
When comparing buying with a service, line up costs for the same scope, for example against an offer for a serviced coffee vending machine (publisher's site). Check tax treatment with your accountant.
FAQ
How often should we update the budget? When headcount or equipment changes.
Should the budget cover visitors? Yes, if the office hosts clients often – add a separate line.