A company can buy a coffee machine, rent one, or get it as part of a service. Each model splits duties and costs differently.
A company has three basic routes to office coffee: buy a machine and run it in-house, rent a machine for a set period, or choose a service model where the supplier provides the machine, restocking, and repairs. The choice depends on who should look after the equipment and how the company wants to handle costs.
Buying
The company owns the machine, buys its own coffee, and handles cleaning. Repairs after the warranty are on the company.
Renting
The machine is rented for the term of the contract. Check what the contract covers: service, replacement, coffee supply.
Service model
The supplier installs a coffee vending machine (publisher's site), restocks it, and services it. The company agrees the scope of service and billing with the supplier. It is worth having a lawyer review the contract.
FAQ
Which model is cheapest? There is no general answer. Compare offers for the same scope of service.
What should we check in the contract? Service response time, scope, contract term, and termination terms.